Our team members are the heart of what makes us better. At Hackensack Meridian Health we help our patients live better, healthier lives — and we help one another to succeed. With a culture rooted in connection and collaboration, our employees are team members. Here, competitive benefits are just the beginning. It’s also about how we support one another and how we show up for our community. Together, we keep getting better - advancing our mission to transform healthcare and serve as a leader of positive change.

 

Come join our Amazing team here at Hackensack Meridian Health! We offer EXCELLENT benefits, Scheduling Flexibility, Tuition Reimbursement, Employee Discounts and much more!!!

 

The Office Manager coordinates the day-to-day managerial operations of the department & provides management support through the administrative functions of controlling and maintaining processes within the department. Manages the budget, payroll, and general office accounting reconciliation. Plans and accomplishes goals through extensive knowledge and experience. Performs a variety of tasks. Leads and directs work in conjunction with others.

A day in the life of a Office Manager at Hackensack Meridian Health includes:

• Administrative Support/ Communication:
  • Provides administrative support to Corporate Director, managers, and department staff. Supervises and delegates work assignments to office staff.
  • Works cooperatively and liaisons with vendors, staff, and other hospital departments, and acts as a resource for the resolution of process problems encountered by staff.
  • Coordinates conferences and schedules meetings and attends department related meetings.
  • Maintains confidential employee personnel records and accurate filing system.
  • Adheres to all patient confidentiality policies & procedures.
  • Preparation and distribution of routine confidential correspondence. 
• Department/Office Management:
  • Creates and develops control systems for purchases, and department billing. Manages and oversees monthly inventory control expenses. 
  • Ensures equipment is effectively serviced and maintains service contracts with all vendors.
  • Maintains and monitors staff educational in-service/logs, as needed.
  • Ensures compliance with department, facility and corporate policies and procedures.
  • Maintains expertise in all software applications required to perform job functions.
  • Troubleshoots and assists as a resource to department staff with computer applications and training
  • Generates and emails reports to managers and Corporate Director for review, as needed.
  • Generates Revenue Cycles metrics on a scheduled basis and submits to the Corporate director.
• Financial/Budget/Payroll:
  • Compiles and analyzes department operational expense reports, and reconciles monthly budget/expense reports.
  • Prepares and submits information for the annual budget.
  • Researches and validates cost of supplies in order to maintain accountability to yearly budget.
  • Prepares and follows-up on payment requests for all invoices received from vendors for purchases or services rendered.
  • Monitors, edits, and approves daily payroll records for all department staff, including overtime, unplanned/ planned Paid Time Off (PTO) time for department team members.
  • Performs annual evaluations for Process Coordinators.
• Other duties and/or projects as assigned.
• Adheres to HMH Organizational competencies and standards of behavior.

Education, Knowledge, Skills and Abilities Required:

• High School diploma, general equivalency diploma (GED), and/or GED equivalent programs.
• Experience in office management or administrative assistance experience in a healthcare environment. For the CDM department, a minimum of five years of experience.
• Excellent spelling, grammar and organizational skills are required.
• Must be a flexible and independent worker with the ability to prioritize responsibilities
• Able to deal with highly confidential information.
• Strong analytical & computer skills with emphasis on Google Suite, Microsoft Office, Word/Docs, Excel/Sheets, Outlook/GMail, PowerPoint/Slides, and Electronic record/billing & PeopleSoft Financial/Payroll systems.

Education, Knowledge, Skills and Abilities Preferred:

• Bachelor's Degree.
• Business School training in office management. 
• Leadership/mentorship/supervisory skills.
• Knowledge of medical terminology.

If you feel that the above description speaks directly to your strengths and capabilities, then please apply today!

Starting at $60,174.40 Annually

HMH is committed to pay equity and transparency for our team members. The posted rate of pay in this job posting is a reasonable good faith estimate of the minimum base pay for this role at the time of posting in accordance with the New Jersey Pay Transparency Act and does not reflect the full value of our market-competitive total rewards package.

The starting rate of pay is provided for informational purposes only and is not a guarantee of a specific offer. Posted hourly rates may be stated as an annual salary in the offer and posted annual salaries may be stated as an hourly rate in the offer, depending on the level and nature of the job duties and credentials of the candidate. The base compensation determined at the time of the offer may be different than the posted rate of pay based on a number of non-discriminatory factors, including but not limited to:

Labor Market Data: Compensation is benchmarked against market data to ensure competitiveness.
Experience: Years of relevant work experience.
Education and Certifications: Level of education attained, including specialized certifications, credentials, completed apprenticeship programs or advanced training.
Skills: Demonstrated proficiency in relevant skills and competencies.
Geographic Location: Cost of living and market rates for the specific location.
Internal Equity: Compensation is determined in a manner consistent with compensation ranges for similar roles within the organization.
Budget and Grant Funding: Departmental budgets and any grant funding associated with the job position may impact the pay that can be offered.


Some jobs may also be eligible for performance-based incentives, bonuses, or commissions not reflected in the starting rate. Certain positions may also be eligible for shift differentials for work performed on evening, night, or weekend shifts.

In addition to our compensation for full-time and part-time (20+ hours/week) job positions, HMH offers a comprehensive benefits package, including health, dental, vision, paid leave, tuition reimbursement, and retirement benefits.