Our team members are the heart of what makes us better.

 

At Hackensack Meridian Health we help our patients live better, healthier lives — and we help one another to succeed. With a culture rooted in connection and collaboration, our employees are team members. Here, competitive benefits are just the beginning. It’s also about how we support one another and how we show up for our community.

 

Together, we keep getting better - advancing our mission to transform healthcare and serve as a leader of positive change.

 

The Internal Medicine Program Specialist maintains the general operations of the Department of Medicine (DOM), as well as specific projects and departmental initiatives. This role supports DOM leadership, including organization of conferences and meetings, physician onboarding, faculty contracting and credentialing, data reporting and other activities as needed.

A day in the life of an Internal Medicine Program Specialist at Hackensack Meridian Health includes:

• Coordination and management of a system for onboarding DOM providers, including HR hiring, Medical Staff office credentialing, contracting/legal, malpractice coverage/Risk Management, insurance carrier enrollment/Professional Revenue Services and EPIC training/linkage.
• DOM orientation for both physicians and other team members.
• Calendar/schedule management for the Chair, Vice-Chair, Departmental Administrator, and various Division Chiefs within the DOM.
• Manage Clarivia and MyWay/PeopleSoft for payroll, including verification that time entered is reflected accurately and exceptions are cleared. Notify the Departmental Administrator when time entered can be approved.
• Manage payroll transactions, generate payroll submissions and collaborate with payroll.
• Manage the online (AmIOn) call schedule for all faculty/Divisions in the DOM.
• Maintain and update virtual (Google Drive) folders to include all DOM faculty, fully executed contracts and contract amendments.
• Maintain a tracking spreadsheet for faculty agreements that are pending expiration, so that the Administrator can bring them forward for renewal.
• Plan and coordinate DOM events, including but not limited to Grand Rounds, departmental meetings and divisional conferences. Troubleshoot all event issues.
• Prepare presentations and minutes for DOM meetings.
• Implement and maintain a systematic approach to track/pay DOM invoices for either call coverage or other services.
• Coordinate special projects as instructed.
• Generate expense reports.
• Ensure appropriate departmental inventory.
• Maintain up-to-date departmental manuals and files.
• Adhere to HMH Organizational competencies and standards of behavior.
• Other duties and/or projects as assigned.

Education, Knowledge, Skills and Abilities Required:

• Bachelor's Degree or High School diploma, general equivalency diploma (GED), and/or GED equivalent programs with 3+ years in an administrative support role (academic medical center setting preferred);
• Strong skills in Google Office Applications
• Strong organizational skills
• Ability to work both autonomously and collaboratively
• Ability to work in a fast-paced environment and manage a high-volume workload
• Ability to consistently demonstrate initiative, professionalism, poise and flexibility and work within an environment of frequent interruptions, conflicting priorities and varying workloads.
• Strong analytical and operational skills.
• Experience with provider credentialing and insurance enrollment is preferred.

Education, Knowledge, Skills and Abilities Preferred:

• Associates Degree.
• Prior administrative experience in a hospital setting.

If you feel that the above description speaks directly to your strengths and capabilities, then please apply today!   

Minimum rate of $72,072.00 Annually

HMH is committed to pay equity and transparency for our team members. The posted rate of pay in this job posting is a reasonable good faith estimate of the minimum base pay for this role at the time of posting in accordance with the New Jersey Pay Transparency Act and does not reflect the full value of our market-competitive total rewards package.

The starting rate of pay is provided for informational purposes only and is not a guarantee of a specific offer. Posted hourly rates may be stated as an annual salary in the offer and posted annual salaries may be stated as an hourly rate in the offer, depending on the level and nature of the job duties and credentials of the candidate. The base compensation determined at the time of the offer may be different than the posted rate of pay based on a number of non-discriminatory factors, including but not limited to:

Labor Market Data: Compensation is benchmarked against market data to ensure competitiveness.
Experience: Years of relevant work experience.
Education and Certifications: Level of education attained, including specialized certifications, credentials, completed apprenticeship programs or advanced training.
Skills: Demonstrated proficiency in relevant skills and competencies.
Geographic Location: Cost of living and market rates for the specific location.
Internal Equity: Compensation is determined in a manner consistent with compensation ranges for similar roles within the organization.
Budget and Grant Funding: Departmental budgets and any grant funding associated with the job position may impact the pay that can be offered.


Some jobs may also be eligible for performance-based incentives, bonuses, or commissions not reflected in the starting rate. Certain positions may also be eligible for shift differentials for work performed on evening, night, or weekend shifts.

In addition to our compensation for full-time and part-time (20+ hours/week) job positions, HMH offers a comprehensive benefits package, including health, dental, vision, paid leave, tuition reimbursement, and retirement benefits.